Do you like to work independently without supervision? Do you have 5 years of working experience as Executive Assistant with a business and administration background? Are you interested in working in an international studio environment that practices design thinking?
SIM Design is looking for an Executive Assistant to support two of the studio foreign directors as well as share business and administrative functions for the studio.
We are looking for someone with a start up entrepreneurial attitude, exceptional attention to detail, enjoys working independently, loves relationship building and problem solving, and has the flexibility to manage all types of company transactions from large to small. Given SIMs' small size, this role will have various responsibilities including business operations, project management, basic administration and HR, all critical to the success of the company.
If you want a dynamic job where you can be integrally involved in the inner-workings of a design studio startup, then this is the role for you! Our work culture is rooted in fun and spark. We love what we do and sharing our passion with us is a must.
Responsibilities
Act as the point of contact between the directors, team, and other external partners
Manage information flow in a timely and accurate manner
Must be detailed oriented and be unafraid to ask questions to clarify
Business Research and market analysis support
Expenses and related accounting reports
Manage executives' calendars, set up meeting, and take meeting minutes for any director that is away
Act as an office manager by keeping up with office supply inventory and vendor management, managing new members onboarding / offboarding tasks, team’s time records, welfare activities, leave tracker and year end untaken leave and other assignments as required
Screen and direct phone calls, distribute correspondence, other ad hoc administrative tasks
Skills
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent google documents/MS office knowledge
Outstanding organizational and time management skills, creative and willing to take work independently
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
Willing to work in an irregular, fast paced environment
Have excellent command of written English
This position is open to individuals currently residing in Taiwan who are Taiwanese citizens and/or permanent residents. Monthly salary on offer is NT$50,000-60,000 with additional performance bonuses three times a year and full benefits as per Taiwan labour laws.
Please send resume including annual salary expectation to: natasha@simdesign.guru